E-mail: info@bedr.work • Phone: (949) 385-3570

Receptionist Administrative Assistant

 ***This position has been filled*** 

Since its inception, our client has grown into the preeminent boutique law firm in the San Fernando Valley, specializing in probate, trust, estate planning and probate litigation.  They are rated as a Tier One law firm by U.S. News & World Report and are designated by Martindale-Hubbell as a preeminent law firm, the highest rating given.  Their highly skilled lawyers, supported by an exceptional staff, are focused and devoted to assisting clients who entrust their legal problems to their firm. 

The right person for the position is professional and takes pride in his or her work, performs the required duties with a can-do attitude and is personable in dealing with clients, as well as, other staff members. Employees are recognized and rewarded for their achievements. The firm encourages ongoing personal development and supports a healthy work/life balance. 

Duties and Responsibilities:

  • Receive clients, tenants, vendors and guests with a welcoming smile and helpful attitude. You make the first and last impression on every person that calls or visits our Firm.
  • Attendance and punctuality to ensure that the office and reception area are open and responsive during all Firm business hours.
  • Maintain a safe and clean reception area by complying with procedures.
  • Manage high call volume in a timely manner, screen and route calls, as well as, relay messages and provide information to clients; own the busy telephone switchboard.
  • Monitor visitor access and help maintain workplace security by following protocol.
  • Draft letters and documents.
  • Issue validations and maintain visitor logs.
  • Assist with a variety of administrative tasks including copying, faxing, taking notes, responding to and distributing emails and faxes in a timely manner.
  • Prepare meeting and training rooms and keep a running calendar of all meetings held in office.
  • Access and obtain information from company database.
  • Oversee and log both incoming and outgoing mail deliveries, packages and couriers.
  • Perform ad-hoc administrative duties.

Knowledge, Skills and Abilities Required:

  • Excellent listening and interpersonal skills, courteous and personable.
  • Strong computer and internet skills, including Microsoft Office.
  • Knowledge of spreadsheets and word processing documents.
  • Minimum typing speed of 50 WPM
  • Client and positive team member skills.
  • Conscientious, detail-oriented and must possess good time management skills.
  • Must be able to multi-task and have a strong work ethic.
  • Sound understanding of customer service principles and practices.
  • Excellent written and communications skills.

Experience Required:

  • 3 or more years of proven work experience as a Receptionist or Administrative Assistant.

Education Requirements:

  • Bachelor's degree is preferred but a high school diploma will be accepted with some college or equivalent experience.

 *****The client will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.*****

 To apply, please submit your resume to info@bedr.work and enter into the subject line “Receptionist Administrative Assistant."