E-mail: info@bedr.work • Phone: (949) 385-3570

Administrative Assistant at a Boutique Transactional Law Firm

***This position has been filled*** 


Are you interested in joining an entrepreneurial team? If you are seeking an administrative career in the legal field, this is your opportunity. Come work at the boutique law firm for entrepreneurs in the heart of Glendale, well located near The Americana and Porto’s. Our client specializes in business law, corporate law, contract law, estate planning and trust administration. 


Responsibilities:

  • Schedule and calendar all new and existing client meetings including follow up confirmation prior to meeting
  • Follow up with prospective clients
  • Creation and organization of client folders
  • Document preparation and processing
  • Draft correspondence 
  • Regularly communicate with clients
  • Data entry and input of client information 
  • Answer all incoming calls
  • Send and receive all mail
  • Copy and scan all signed client documents
  • Manage client follow up 
  • Provide administrative support including filing, scanning, and shredding 
  • Other duties as needed 


Requirements:

  • Minimum of 2 years of administrative support experience 
  • Associate’s Degree in relevant field 
  • Strong organizational ability, attention to detail and completion of tasks
  • Ability to prioritize multiple projects
  • Must be punctual and accurate
  • Ability to use initiative and work unsupervised
  • Must be able to identify and complete necessary research to find solutions
  • Strong verbal and written communications skills
  • Customer service oriented, both on the phone and in-person
  • Typing skills of at least 55 WPM with accuracy
  • Excellent computer skills, including proficiency in Microsoft Office (Word and Outlook) 
  • Must be able to lift up to 20 lbs, if requested (such as for movement of file boxes and supplies)


Preferred Qualifications: 

  • Bachelor’s Degree in a relevant field a plus
  • Experience in a law office or similar professional services firm a plus
  • Spanish language proficiency a plus


To apply, please submit your resume to info@bedr.work and enter into the subject line “Administrative Assistant Position for Boutique Law Firm in Glendale!”